Vendor Conference 2011
Safeguard Properties hosted its eigth annual Vendor Conference. With a record-breaking attendance of over 1,500 contractors, inspectors, servicers and investors, the conference was once again a huge success.
The message that quality prevails resonated during each session as Safeguard affirmed that its commitment to preserving properties and maintaining the integrity of communities remains as the cornerstone on which the company was built 21 years ago. Despite an ever-growing volume, clients place their full trust in Safeguard to secure and maintain their portfolios, and vendors play a critical role in the attention to and delivery of that customer service. The presentations during each session, which covered a gamut of topics, demonstrated an ever-changing, responsive, and responsible industry. The discussions revealed areas to grow capacity, generate advancements in operations, and show that Safeguard and its vendors continue to be alert and responsive to the demands facing our clients and communities.
Please click on the links below to view summaries, PowerPoint presentations and video recordings of the differenct sessions that took place during Vendor Conference 2011.
Summaries
Welcome and Keynote
Welcome: Mayor Frank Jackson
Keynote Address: Robert Klein
General Sessions
Breakout Sessions
INSP
25-35 Day Inspections
Alternative Inspection Types
Insurance Loss Inspections
Subcontractor Management
P&P
Cubic Yard Guidelines and QC
Personal Property
Reducing Re-Opened Orders and Bid Desk Practices
Vendor Quality Assurance
REO
Elements of a Quality Operation
HUD REO
Professional Communication
REO Restoration and Repairs
Vendor Scorecard
PowerPoint Presentations
General Sessions
Breakout Sessions
INSP
25-35 Day Inspections
Alternative Inspection Types
Insurance Loss Inspections
Subcontractor Management
P&P
Cubic Yard Guidelines and QC
Personal Property
Reducing Re-Opened Orders and Bid Desk Practices
Vendor Quality Assurance
REO
Elements of a Quality Operation
HUD REO
Professional Communication
REO Restoration and Repairs
Vendor Scorecard
Video
Day 1 – REO
- Welcome and Opening Remarks by Cleveland Mayor Frank Jackson
- Alan Jaffa Opening Remarks
- Keynote Address: Robert Klein, Safeguard Properties Founder and Chairman
- Keynote Q&A: Owner Retention, Addressing REO Inventory, Effects on Property Value, Foreclosure Prevention
- Session 1: [FULL SESSION]
- Panelist Introductions, ARS Instructions, and Demographics Questions
- Positive Trends in Service Delivery
- Recognition of Several Top Performers
- Reduction in Legal Complaints
- Topic Overview
- Quality Control: A New Approach
- Quality Control: Follow-Up Process, Internal QC Program
- Quality Control: Checklists, Independent QC Representative, Memo 1267
- Initial Services; Separation of Crews for Maid Services
- Inspections Approaches: 3 Components to New Approach
- Inspections Approaches: Evaluating Results
- Servicer Feedback on Quality
- New Quality Control Approach and Positive Impact on Work Performance
- Vandalism and Safety Issues
- Aesthetics and Safety Issues
- Follow-Up Mechanisms and Revenue Opportunities; Communication
- Insufficient Overallowables: Escalating to Regionals, Prioritizing Exterior Concerns
- Servicer Perspective: Safety Issues and Documentation/Communication
- Relaying Information to Other Vendors
- Servicer and Asset Management Inspections
- Expectations on Recurring Services: Lawn Maintenance
- Expectations on Recurring Services: Snow Removal
- Moving Beyond “Seasons” in REO Exterior Maintenance
- Shrubs v. Saplings; Expectations for Number of Shrub Trimmings per Season
- Refresh Services
- How Safeguard Can Improve
- Why Photo Documentation is Critical
- Session 2: [FULL SESSION]
- Cubic Yards: the Need for Better Accuracy
- Cubic Yards: A New Approach
- Cubic Yards: Using Placards
- Cubic Yards: Breaking Down Larger Items
- Cubic Yards: New Approaches are Industry Standard
- Photo Review Process
- Vendor Suggestion for Larger Debris Items
- Expected Detail in Update Descriptions
- Sample Photo Documentation
- Handling Hazardous Materials, Paint
- Vehicle Measurement Markers
- Training Crews and Staff
- Frequency of Refresh Services
- Heavy Debris: Definition, Disposal, Documentation
- Heavy Debris: Dump Fees, Weight v. Load
- Session 3: [FULL SESSION]
- Vendor Scorecard: Overview
- Vendor Scorecard: Sample
- Vendor Scorecard: Expectations
- Vendor Scorecard: Broker Sign-Off Sheet Data
- Scorecards: Servicers Scoring Safeguard
- Importance of Scorecards
- Vendor Feedback on Scorecard
- Importance of Being Proactive in Monitoring Crews
- Providing a Full Picture of Properties Visited by Field QC Team
- Impact of Scorecard if Work Refused/Reassigned
- The End Objective: Safety, Communication with Brokers, Maximizing Marketability
- Contacting Broker When Work is Done
- Knowing Broker’s Operations
- Brokers Completing Securing; Escalating Concerns
- Missing Broker Contact Information
- Calling Brokers Before and After Work Done
- Benefits of Broker-Contractor Partnerships
- Quality Control
- Broker Satisfaction and Feedback
- Broker Outreach Pilot Program
- REOplus™
- REO Repairs: Communication, Quality, and Timeframes
- New Standards and Expectations in the Market
- Accountability and Expectations for Estimates and Repairs
- Vendor Feedback on Pricing
- Session 4: [FULL SESSION]
- Professionalism in the Field
- Professionalism: Interacting with the Media
- Media Education: Field Rides
- Vendor Diversity
- Community Initiatives: Conduit between Servicers and Cities
- Community Initiatives: Reason and Message of Outreach
- Community Initiatives: Industry Perception
- Servicer Perspective
- Compliance Connections, Code Violations
- Vendors’ Role in Outreach
- Tenant-Occupied Properties: Habitability Inspections, Emergencies, Recurring Maintenance
- Handling High-End Property Needs
- Gated Communities
- Smoke and Carbon Monoxide Detectors
- Technology in the Field, Future Initiatives
- Future Initiatives: Mobile Applications
- Future Initiatives: Real-Time Photos
- Future Initiatives: Managing Subs, Vendor Web 2
- Future Initiatives: Capacity Surveys
- Being Part of the Solution
Day 2 – P&P
- Session 1: [FULL SESSION]
- Opening Remarks
- Panelist Introductions
- Robert Klein Opening Remarks
- ARS Instructions, Demographic Questions, and Agenda
- Property Condition Reports: Reporting Damages, Determining Occupancy
- Personal Property
- Properly Maintaining Properties: Expectations, Investor Guidelines
- Properly Maintaining Properties: Using Best Judgment
- Submitting Bids: Documentation, Reimbursement, Cost Estimator
- Scope of Work and Cost Estimator
- Calling from Site: Bid Desk, Customer Service
- Damages: Preventing and Addressing
- Damages: Reporting Type and Cause
- Damages: Reconveyance
- Giving Alternative Bids
- Stating Reason for Reconveyance