Jacksonville, Florida



**Additional Amounts for Wet/Radiant Winterizations:  If a property is located in a state where winterization is required, and the property has hot water heat, add $250 per unit.

Atlanta HOC

1  Unit

2  Units

3  Units

4  Units






Variations from General Requirements





Maximum Allowable Securing Fee

In-Ground Pools



Jacuzzi, Spa

Roof Repairs


$2.05/sq.ft., $1,200 max.




Variations from General Requirements








5/8 plywood




$.65 / UI

$.75 / UI

$.85 / UI

$.50 / UI

Variations from General Requirements


Key:  UI = United Inch

Definition - United Inch equals length plus width.





Per Cubic Yard

Maximum Allowable

for 1 Unit

Maximum Allowable

 for 2 Units

Maximum Allowable

for 3 Units

Maximum Allowable

for 4 Units

Vehicle Removal







Variations from General Requirements






Initial Cut

Up to

5,000 s.f.

Initial Cut

5,001 to 10,000 s.f.

Initial Cut

10,001 to

15,000 s.f.


Up to

5,000 s.f.


5,001 to 10,000 sf.


10,001 to

15,000 s.f.

Trim Shrubs

Snow Removal









Variations from General Requirements





Dry Heat:

1 Unit

Dry Heat:

Additional Units 

Wet Heat: Steam Heat

1 Unit

Wet Heat:



Radiant Heat: Hot Water Heat

1 Unit

Radiant Heat:

Additional Units


$35 / Unit


$55 / Unit


$90 / Unit

 Variations from General Requirements


Note:  The cost of anti-freeze is included in the cost allowable.


97-31 Prices


$45 / Unit


$45 / Unit









Variations from General Requirements





  Preservation and Protection Cost Schedule




Install a Master Kwikset No. 400T, US-3, PK67767KD on front and rear entry doors.  Where a lockset is not practical, use Padlock and Hasp (Master No. A-389).  On other secondary entry doors with existing deadbolt locks, rekey to lock type 67767.  Install slide bolt on any remaining secondary entry doors on the 1st floor.


Swimming Pools:

Secure in-ground pools. See pages 18 and 19 of attachment 3 for instructions.



Secure above ground pool / Jacuzzi / hot tub.  Prior approval not required


Securing Cost Schedule





Boarding is pre-approved in the following zip code areas:


Coral Gables:

33004              33009              33010              33012              33013

33014              33020              33023              33034              33054

33055              33056              33060              33069              33122

33125              33127              33128              33130              33131

33132              33136              33137              33138              33142

33147              33150              33157              33161              33167

33168              33169              33170              33177              33181

33190              33311              33315              33316              33401

33403              33404              33405              33407              33426 (east of 1-95)

33435              33441              33444              33460              33462 (east of 1-95)


Exterior surface and edges of all plywood must be painted with one coat white primer and one cost white finish.  Use of screws to secure panels to wood frame windows is prohibited.  See plywood boarding instructions on pages 17-19.


Instructions on pages 17-19 indicate to use plywood for windows and smaller openings, 5/8 plywood for doors, plywood for sliding or French doors. It also indicates to use 5/8 or for other extra large openings as necessary.







for the Southeast/Caribbean Offices

EXCEPT for the Alabama Office


  1. Exterior Plywood shall be of unsanded CDX grade.



  1. Plywood thickness shall be 1/2 for window openings, 5/8 for door openings and 3/4 for sliding door and French door openings. When extra large window openings are encountered use 5/8 or 3/4 as necessary.



  1. First: Drill 1.5 holes approximately 3.5 center to center. The second row will be aligned with above. On 30 wide or less, drill 2 rows of 3 holes.


Second: Staple small weave gray fiberglass or aluminum screen on the inside of plywood covering holes.



  1. All holes shall be drilled to accommodate bolts. 1 The holes in the top of the plywood shall be 12 down from the top and 20% of the width of the plywood cover in from the side.



  1. The holes in the bottom shall be 25% of the height of the plywood, up from the bottom and the same distance in from the side as the top.


  1. Carriage bolts mated with nut and 23 flat washers as shown in the side view. Washers to be of sufficient size to fully accept the square portion of bolt beneath head. Bolt and mating hardware may be galvanized or cadmium plated. 3/8 x 12 bolts shall be supplied with each 28 door, 30 door, and glass sliding door cover. 3/8 x 10 bolts shall be supplied with the rest.



  1. 2 x 4 lumber shall be graded and should be a minimum of 16 longer than the width of the plywood cover. (Note: 2x4s will be drilled with 1/2 diameter holes that line up with the holes in the plywood covers.



  1. All windows and doors, except the front door, through which access to the interior of the dwelling is made, shall be secured. All window boards will be cut to fit inside the concrete block or brick opening with a maximum 1/8 clearance. THE PLYWOOD COVERING MUST BE OF ONE CONTINUOUS PIECE WHEN POSSIBLE.



  1. All fabricated parts and ancillary materials become property of the Department of Housing and Urban Development.



  1. All plywood must be painted 1 coat white primer and 1 coat white finish coat on the exterior surface and all edges.



  1. All coverings are to be fabricated according to the attached drawing and specifications.



1.      Except as noted below, all window sashes, frames glass and hardware are to be undamaged by the boarding installation.



  1. All screen inserts are to be removed, marked as to location and stored in a convenient closet or in the utility room.



  1. In all cases wherein it is possible to adjust the position of the sashes to accommodate the specifications for boarding above, the sashes are to remain in the frame.



  1. In instances wherein the sashes cannot be adjusted to accommodate the boarding specifications above, the sashes are to be removed from the frames and stored in a convenient closet or in the utility room. This includes all stationary lights secured by stops.



  1. In cases wherein the sash cannot be removed and/or the frame is permanently built into the house and cannot be removed (i.e.: Fenestra windows) it will be necessary to break the corner panes to accommodate the boarding and bolts. If the location of bolt holes in the plywood requires modification because of the muntin bar these locations are to be modified. In no case, in any type of window, is any sash or frame part to be damaged.



  1. In all instances where items must be removed from the frame and stored, the items shall be clearly marked as to the area from which it was removed.



  1. All items are to be stored on edge and braced to prevent accidental tipping, sliding, etc. In no instance is any item to be stored laid flat.



  1. Hinged windows are to be completely removed from the frame and stored as stated in  (7) above. If possible the hinge pins are to be removed and remain with the removed item.


  1. Faced nailing of panels to wood frame windows is prohibited.




Boarding Cost Schedule




Mortgagees are required to perform all debris removal services. (Interior and exterior)


One before and one after photograph is required for each room or outbuilding containing debris to be removed.



Instructions for Mortgagees Required to Perform all Debris Removal Services:


Broom sweeping and dump fees are part of the maximum allowable cost limit for debris removal and are not considered separate services or claimable expenses.  Abandoned vehicle removal is not included in the debris removal cost limit and must be performed in accordance with local laws.


No amount over the cubic yard or overall cost limit which does not have prior written approval from the M&M contractor is to be claimed for reimbursement.  Mortgagees are reminded that prior written approval is required to claim reimbursement for any amounts that exceed the cost limit. When requesting approval to exceed the debris removal cost limit, the mortgagee must obtain two independent competitive bids.  If the mortgagee uses a national field service company, one of the bids may be provided by the field service company.  However, the second independent and competitive bid may not be channeled through the field service company, and both bids must be submitted to HUDs designee by the mortgagee.


Under no circumstances may the mortgagee allow field service companies or contractors to process and submit the second bid (or an additional bid if so required) directly to the M&M contractor.  This violates the integrity of HUDs requirement for an independent and competitive bid process and is prohibited.


The bids must specify the types and location of the debris and the number of cubic yards.  Any additional costs of non-general refuse should be factored into the final bid and clearly indicated for M&M contractor review.  All bids should be on the bidder's company letterhead and must include the bidders name, address, telephone number and the bidder's signature.  Upon receipt of the bids, the mortgagee must date stamp them and attach them to a Request to Exceed Cost Limits for P & P (see Attachment 9) which is to identify all other preservation and protection expenses to date so that the M&M contractor will know if and by how much the mortgagee will exceed the maximum allowable cost limit.  Any debris removed per local code is also subject to the established cost limits on debris removal.


Bids are required for debris removal only to exceed the allowable cost limit.  There may be instances where because of the remote location of the property or for some other reason, the mortgagee may have difficulty in obtaining the required number of bids.  Therefore, mortgagees may appeal to M&M contractor in those cases where they encounter difficulties in obtaining estimates.  For such cases, the local M&M contractor may accept less than the required number of bids before issuing approval to exceed the limit.  All such exceptions shall be provided to the mortgagee in writing.  Mortgagees will not be reimbursed for the cost of obtaining bids.  Upon receipt of the required bids from the mortgagee, the M&M contractor will do one of the following:


        Notify the mortgagee to accept one of the bids submitted;


        Accept neither bid but secure a bid from a M&M contractor source and notify the mortgagee of the approved cost and vendor.  The mortgagee may then either (1) remove the debris via its own source for the approved cost or (2) contract directly with the M&M contractor source for the approved bid amount; or


        Notify the mortgagee to convey the property without removing the debris.


Clean Out of the Interior of the Property (Includes Attic, Basement, and Crawl Spaces):


Clean-outs of the interior of the property must include the removal and proper disposal of debris, including shabby or torn carpet, cracked or torn linoleum; health and safety hazards, including dead animals; and personal effects such as furniture, clothing, dishes and utensils, unless otherwise instructed by local law enforcement during an eviction.  Each interior room must be broom cleaned at the time of conveyance.  This standard also applies to garages (attached or detached), sheds, barns, utility rooms, and other structures located on the property.


All free-standing appliances such as refrigerators, air conditioners, washers and dryers, etc., and all light fixtures, ceiling fans, mantels, wall mirrors, and fireplace gas logs are to be left in the property. All appliances are to be documented that they are present on the property so that future inspections will show if any of the free-standing appliances are missing. Documentation must be maintained in the mortgagee's review file if appliances are discovered missing on future inspections.  Refrigerators and stoves must be cleaned of all organic materials and other debris.


Bug and/or Pest Infestation:


If, on the initial inspection, the mortgagee finds the property to be infested with roaches, water bugs, mice, rats, etc., to the extent that clean-out and debris removal cannot be effectively completed, the mortgagee should have the property properly fumigated by a Pest Control Service licensed to conduct such business in the area where the property is located.  If no cost limit is provided in the variations to the general requirements, contact the M&M contractor. 
Debris Removal Cost Schedule




Lawn should be cut twice a month between April 1 and October 31 and once a month between November 1 and March 31.  A photograph of the front and rear yards is required before and after the initial lawn cut and final lawn cut.


  Yard Maintenance Cost Schedule






Winterization Cost Schedule