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MEMO
# 1056 Winterization 2003-2004 (10/06/03)
Winterization
season has already begun in some areas of the country. We're
striving for a trouble-free season, so we have prepared this
memo to emphasize a few important points about winterizations.
It is
essential that all our contractors be completely familiar
with the winterization requirements under HUD Mortgagee Letter
2002-10. The requirements to complete a wet winterization
under the ML 2002-10 include a number of steps that were not
previously required.
Please
also be sure read each work order in its entirety.
When a
full wet winterization per ML 2002-10 can not be performed
and a bid to complete the winterization will be required,
several of our clients have requested that we immediately
perform a basic shutdown (to protect the property) of the
wet winterization systems per the ML 97-31 guidelines and
follow up with a bid to complete the wet winterization per
ML 2002-10.
For all
wet winterizations that cannot be completed within the allowable,
you must submit a detailed bid to complete the wet winterization.
Your detailed bid must include the following items:
Labor
cost to drain and pressure-test the system
Material
cost to fill the heating system with non-toxic anti-freeze,
including the number of gallons required and the unit price
Cost to
install the RPZ valve
Cost to
start the system (this may include trip charge to meet utility
company, outstanding utility fees, or charge to fill a fuel
oil system)
If you
are not able to complete a dry winterization for the allowable,
you must submit a detailed bid for the dry winterization.
Please provide an explanation of why the dry winterization
could not be completed for the allowable amount.
It is
very important that winterization bids reflect reasonable
cost for work performed.
You must
provide good photo documentation to support the work completed,
including photos that demonstrate that the winterization tags
are in place on winterized properties. Please note, these
photos are necessary to protect you/us and the client.
We have
attached sample photos that meet Safeguard's requirements
for documentation supporting the completion of winterizations.
WINTERIZATION
OF A DOMESTIC SYSTEM
Although
our Client/HUD/Investors do not have specific requirements
for winterization photo documention, the following photos
need to be provided to support that the winterization was
properly completed (see attached).
A photo
showing hose hooked up to the water heater
If possible, a photo of water running out of tank or hose
A photo showing that the water heater is tagged
Before and after photos of antifreeze being poured into all
toilets, sinks, bath tubs, and dishwashers
Photos demonstrating capped and/or disconnected water line/meter
Photo of the lines being blown free of all water
Water softeners must also be drained.
Photos showing evidence of well systems should also be supplied
where appropriate.
Any and
all damage to plumbing must be documented.
Before
shutting off water, if there are feces in the toilet, flush
if possible. The removal of feces from toilets is included
in the allowable winterization cost.
Photos
showing installation of RPZ valve
Before Wet Winterization RPZ Valve
After Wet Winterization RPZ Valve
Photos showing the filling of the heating system
Boiler After Winterization with Hoses Attached
Before Wet Winterization Glycol
After Wet Winterization Glycol
After Winterization Glycol
If you
have any questions at all about HUD winterization guidelines,
photo documentation, or submission of winterization bids,
please contact
pres.custservice@safeguardproperties.com
To view
previously issued winterization memos, please use the following
link:
http://www.safeguardproperties.com/vendors/memo/archive/2002/september/m1002.html
Thank you for your continued cooperation, and we wish you
(us all) a freeze-free winter season.
Robert
To view
additional Contractor Alerts, please click on http://www.safeguardproperties.com/vendors/memo/all_memo.html
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