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MEMO
#1032: Reporting Inspection Results for Multi-Unit Properties
- 03/10/03
We want
to take a few moments to clear up some confusion regarding
multiple-unit/mutiple-dwelling properties (remember that Safeguard
uses the terms "unit" and "dwelling" interchangeably)
and how these properties should be reported. Below are a few
scenarios that illustrate how we want you to report on multi-unit
properties.
1. If
you are given an address such as 123 Main Street, Unit #101,
please report this as a one-unit property. The unit/dwelling
that we are concerned with is #101 only. The address may be
grouped with several other townhouses or condos, but we are
only interested in that one unit.
2. If
you are given an address such as 1715 Maple Drive, and upon
inspecting that property, you find that it is a side-by-side
duplex addressed 1715 and 1717, please report on 1715 only.
State in the comments that 1715 is half of a duplex and that
the other half has its own address of 1717, and we will forward
this information to our client for clarification.
3. If
you receive a fax or e-mail from us advising that there is
a discrepancy about the number of units at a property, please
reply with an explanation of why you reported the property
as you did. For example, if you are reporting one unit, please
advise if your determination was based on finding only one
power meter, one mailbox, etc. at the property. (Also, if
you arrive at a property and find four power meters, but all
other indicators suggest that the property consists of two
units, please report the property as a two-unit property.)
5. If
you arrive at a property and find that the address you were
given is for an entire condo complex, please submit the results
as a bad address. We have had several instances lately where
inspectors have sent in results stating that a property is
occupied by unknown, verified visually, and then noting in
the comments, "Need unit number." If you need a
unit number to inspect the property, please report it as a
bad address and advise that the address provided was the condo
complex and that a unit number is needed to determine the
location of the correct property. You can also try checking
with the tax assessor in your area to determine the correct
unit number.
The number
of units our client is looking for information about will
not always match the number of units at the site. If you have
any doubts about whether you are reporting results properly,
please call our customer service department for clarification.
Thank
you for your continued cooperation.
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