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MEMO
#1044: Debris Removal Priorities - 07/06/03
Several
contractors have contacted us with questions regarding the
removal of debris over the maximum allowable. The majority
of questions center on the issue of whether we can remove
debris by category up to the maximum allowable or if
we should bid all debris removal if the total amount
will go over the allowable.
We have come up with the following priority list for debris
removal.
Contractors
should remove debris/health hazards by the cubic yard according
to this priority list and according to the guidelines
in their area. We will remove items by category as much as
we can up to the maximum allowable, and then the remaining
items will be bid by category.
If a category
cannot be removed in its entirety within the maximum allowable,
but the next category can be removed in its entirety, the
contractor should move down the priority list until he reaches
a category that can be completely cleared within the allowable.
Keep in mind that Safeguard's debris removal policy of
not removing interior items pre-sale unless they pose an infestation
risk still applies.
- Exterior
Health Hazards that pose an infestation/safety risk
- Interior
Health Hazards that pose an infestation risk (if allowed
to remove per the guidelines in that area)
- Exterior
Health Hazards that do not pose an infestation risk
- Exterior
Debris
- Interior
Health Hazards that do not pose an infestation risk (if
allowed by the guidelines in that area & Safeguard's
debris removal policy)
- Interior
Debris (if allowed by the guidelines in that area &
Safeguard's debris removal policy)
Following
are several examples of debris removal situations to help
demonstrate how to use the priority list:
A.
A pre-sale property located in Connecticut has 2 cubic yards
of interior health hazards that pose an infestation risk,
10 cubic yards of interior health hazards that are not an
infestation risk, 10 exterior paint cans, and 5 cubic yards
of exterior debris.
Because this property is pre-sale, Safeguard's debris removal
policy would apply. That policy states that we do not remove
anything from the interior of the property unless it poses
an infestation risk. Based on this information, the guidelines
in Connecticut, and the priority list above, we would remove
the 2 cubic yards of interior health hazardsand the 5 cubic
yards of exterior debris. We would bid the 10 cubic yards
of interior health hazards that are not an infestation risk,
because if we removed that entire category we would be over
the maximum allowable, and we would bid the 10 exterior paint
cans because they cannot be removed by the cubic yard.
B.
A post-sale property located in Connecticut has the same items.
In this case, we would remove the 2 cubic yards of interior
health hazards that pose an infestation risk and the 5 cubic
yards of exterior debris. We would bid the 10 cubic yards
of interior health hazards that are not an infestation risk,
because if we removed that entire category we would be over
the maximum allowable, and we would bid the 10 exterior paint
cans because they cannot be removed by the cubic yard.
C.
A post-sale property located in Oregon has 2 cubic yards of
interior health hazards that are an infestation risk, 15 cubic
yards of exterior health hazards that do not pose an infestation/safety
risk, 9 cubic yards of exterior debris, and 2 cubic yards
of interior debris. Oregon is a state where we remove
all debris under HUD guidelines. We would therefore follow
the priority list to remove debris from this post-sale property.
We would remove the 2 cubic yards of interior health hazards
that are an infestation risk and the 9 cubic yards of exterior
debris. We would bid the 15 cubic yards of exterior health
hazards and the 2 cubic yards of interior debris, because
if we removed either of those categories after having removed
the 2 cubic yards of interior health hazards and the 9 cubic
yards of exterior debris, we would go over the maximum allowable.
Note that in this case, although the exterior health hazards
are higher on the priority list than the exterior debris,
because we couldn't remove the whole category of exterior
health hazards, we would bid that category and move on to
the next priority to see if it could be removed within the
maximum allowable.
Please
don't hesitate to call us if you have any questions. If you
are ever unsure about what work to perform at a property,
call your Regional Open Order Coordinator from the site.
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