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MEMO
#1021: Property Preservation Receipts - 12/10/02
This memo
is to clarify specific points about receipt requirements for
various preservation activities under current investor/insurer
guidelines.
Extermination:
All exterminations must be performed by an exterminator licensed
to conduct business in the area where the subject property
is located, and you must provide proof of license in the form
of a receipt from the licensed exterminator. The exterminator's
receipt must be submitted along with your update, photo, and
invoice, so that the work order can be properly updated to
our clients.
Dump Receipts:
Contractors are required to submit a dump receipt any time
debris or health hazards are removed from the property, even
if the debris or hazards are removed per bid. The dump receipt
must include the date of dumping, the property address from
which the debris was removed, the number of cubic yards dumped,
a description of the debris dumped, and the means of disposal.
When debris is dumped at a dump facility or picked up by a
disposal company, you must provide the name, address, and
phone number of the facility or company.
Dump receipt
information must be sent with the contractor's update, invoice,
and photos for processing.
Storage
Receipts:
You must provide a separate bid for storage/disposal fees
when bidding over the allowable removal cost.
We do
not need a receipt if a contractor is bidding to remove and
store items for the regional allowable. However, if you bid
to remove the items within the allowable and then bid separately
to store the items, you must provide a receipt for storage
fees. If a storage facility is used, you must obtain a receipt
from the facility.
If you
store items on-site, you must send Safeguard a receipt on
your letterhead. The receipt must be sent to Safeguard with
your invoice to be processed timely. All storage receipts
should have the name, address, and phone number of the storage
facility.
If a receipt
is not provided to support storage/disposal fees, the storage
fees cannot be paid.
If you
have any questions regarding required receipts, please contact
your Regional Coordinator.
As another
year comes to an end, and the holiday season sets in, I want
to wish you and yours a safe and happy holiday.
Robert
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