ATTACHMENT 4  Boarding Service Requirements and Cost Schedule

 

Mortgagees should not board a property unless they have prior written approval from the M&M contractor, and/or:

·        The property is severely damaged by fire, flood or other natural disaster;

·        The property should be secured for safety reasons;

·        The property is in a high vandalism area and boarding is the only reasonable means to protect the security of the property;

·        The property is located in a pre-approved boarding area.

 

When boarding is appropriate, all first floor windows and doors and all basement windows and doors should have plywood covering the entire opening and frame.  The covering should be secured with carriage bolts.  Eliminate any health and safety hazard caused by any protruding bolts used to secure boarding.  The use of nails is prohibited.  The cost of boarding properties is not included in the maximum allowable limit per property.  Before and after photographs are required.  HUD will not reimburse the Mortgagee for unauthorized boarding.  Mortgagees should request prior written approval from the M&M contractor if the cost of securing a severely damaged property exceeds $550.

 

There should be no boarding above the first floor unless entry is possible without use of a ladder, and the opening is large enough for a person to easily pass through.  Openings above the first floor that do not meet this test should be secured but not boarded.  Second story and higher openings are typically accessible only from attached properties, stairwells or fire escapes.  If security bars are located on windows/doors, boarding is not required.  Openings too small for a person to pass through, particularly pet openings in doors, should be secured but not boarded.  To ensure that no hazards exist, remove all broken glass from the windows and surrounding interior and exterior areas.

 

All properties should be boarded in accordance with local codes.  If local codes differ from HUD requirements herein, local codes supersede.

 

For the purpose of this document, the definition of united inch is length plus width.

 

I.          Specifications for Plywood Boarding

1.      Exterior Plywood should be of un-sanded CDX grade.

2.      Plywood thickness should be 1/2” for window openings, 5/8” for door openings and 3/4” for sliding door and French door openings.  When extra large window openings are encountered use 5/8” or 3/4” as necessary.

3.      All holes should be drilled to accommodate bolts.  The holes in the top of the plywood should be 12” down from the top and 20% of the width of the plywood cover, in from the side.

4.      The holes in the bottom should be 25% of the height of the plywood, up from the bottom and the same distance in from the side as the top.

5.      Carriage bolts mated with nut and two three inch flat washers as shown in the side view.  Washers to be of sufficient size to fully accept the square portion of bolt beneath head.  Bolt and mating hardware may be galvanized or cadmium plated.  3/8” x 12” bolts should be supplied with each 2’8’ door, 3’0” door, and glass sliding door cover.  3/8 x 10” bolts should be supplied with the rest.

6.      2” x 4” lumber should be graded and should be a minimum of 16” longer than the width of the plywood cover.  (Note:  2x4s will be drilled with 1/2” diameter holes that line up with the holes in the plywood covers.)

7.      All windows and doors, except the front door, through which access to the interior of the dwelling is made, should be secured.  All window boards will be cut to fit inside the concrete block or brick opening with a maximum 1/8” clearance.  THE PLYWOOD COVERING SHOULD BE OF ONE CONTINUOUS PIECE WHEN POSSIBLE.

8.      All fabricated parts and ancillary materials become property of the Department of Housing and Urban Development.

9.      All coverings are to be fabricated according to the attached drawing and specifications.

 

II.        Boarding Windows

1.      Except as noted below, all window sashes, frames, glass and hardware are to be undamaged by the boarding installation.

2.      All screen inserts are to be removed, marked as to location and stored in a convenient closet or in the utility room.

3.      In all cases where it is possible to adjust the position of the sashes to accommodate the specifications for boarding above, the sashes are to remain in the frame.

4.      In instances wherein the sashes cannot be adjusted to accommodate the boarding specifications above, the sashes are to be removed from the frames and stored in a convenient closet or in the utility room.  This includes all stationary lights secured by stops.

5.      In cases wherein the sash cannot be removed and/or the frame is permanently built into the house and cannot be removed (i.e., Fenestra windows) it will be necessary to break the corner panes to accommodate the boarding and bolts.  If the location of bolt holes, in the plywood, requires modification because of the muntin bar (a small bar that divides a windows glass), these locations are to be modified.  In no case, in any type of window, is any sash or frame part to be damaged.

6.      In all instances where items should be removed from the frame and stored, the items should be clearly marked as to the area from which it was removed.

7.      All items are to be stored on edge and braced to prevent accidental tipping, sliding, etc.  In no instance is any item to be stored laid flat.

8.      Hinged windows are to be completely removed from the frame and stored as stated in (7) above.  If possible the hinge pins are to be removed and remain with the removed item.

9.      Faced nailing of panels to wood frame windows is prohibited.

 

 

                              Note:  Costs below are per United Inch. Definition - United Inch equals length plus width.

 

Boarding Cost Schedule (NATIONWIDE)

 

Boarding 1/2"

Boarding 5/8"

Boarding 3/4"

Screening

$0.80

$0.90

$1.00

$0.55

 

 

Local Variations from General Requirements

 

ATLANTA Homeownership Center

 

Illinois

 

Install cloth screening.  Cloth screen first floor openings in zip codes: 

60429              60426              60411              60466              60477              60443

 

Screening of wood windows is accomplished by framing the window with 2x2s.  The screening is stapled over the frame and fastened with 1x2 furring laths.

 

Chicago, Illinois

Install Plywood boarding in the following pre-approved Chicago zip code areas following the Chicago boarding requirements below.

 

60608              60609              60610              60612              60615              60616

60617              60619              60620              60085              60621              60622

60623              60624              60627              60628              60636              60637

60643              60644              60649              60651              60653

 

Rule 1. All openings in a structure which may be accessed from ground level and/or within 8 feet in any direction of an exterior stairway, fire escape, ramp, porch or other exterior construction reachable from ground level or a public way should be secured to prevent entry by unauthorized persons.  One building entrance should be secured with a door of either solid core wood or steel construction, having no window in the door, and the door should be securely locked to allow access only to authorized persons.  Said door should be secured with a through-bolted hasp and padlock if the door swings in.

 

Materials

Rule 2. If plywood materials are used to secure buildings, such materials should be no less than 5/8-inch thick, exterior grade.  Particleboard, wafer board, masonite or other similar materials should not be used for purposes of boarding-up a building.

 

Rule 3. Mechanical fasteners used for wood board-up materials should be round-head non-slotted carriage bolts no less than 3/8-inch in diameter with washers and nuts on the interior face.

 

Installation Methods

Rule 4. The primary method of securing plywood boards should be by the use of through-bolt compression fastening, using plywood on the exterior face and wood bracing constructed of minimum 2-inch by 4-inch (nominal) lumber installed on the interior side of the opening to be secured, perpendicular to the long dimension of the opening.  Such bracing should extend at least 6 inches beyond the edge of the opening on each side in order to be securely braced against the building structure.

 

Rule 5. Wood construction used to secure a building opening should contain at least one bolt in each corner and additional bolts no more than four feet on center continuously along the perimeter.  Each bolt should fully penetrate the wood bracing on the interior side of the opening.

 

Rule 6. In the event that the through-bolt compression fastening is impossible due to the construction or condition of the opening, the opening should be covered with plywood secured with minimum 3-inch-long wood screws fastened on 4-inch centers around the circumference of the opening.

 

Florida

Boarding is pre‑approved in the following zip code areas:

Miami:

33004              33009              33010                          33012              33013               33014

33020              33023              33034                          33054              33055               33056

33060              33069              33122                          33125              33127               33128

33130              33131              33132                          33136              33137               33138

33142              33147              33150                          33157              33161               33167

33168              33169              33170                          33177              33181               33190         

33311              33315              33316                          33401              33403               33404

33405              33407              33426 (east of 1‑95)    33435              33441              

33444              33460              33462 (east of 1‑95)

 

Exterior surface and edges of all plywood should be painted with one coat white primer and one cost white finish.  Use of screws to secure panels to wood frame windows is prohibited.  See plywood-boarding diagram on page 27.

 

Caribbean

Exterior surface and edges of all plywood should be painted with one coat white primer and one coat white finish.  Use of screws to secure panels to wood frame windows is prohibited.  Additionally, boarding is pre‑approved in the following zip code areas:

 

00923              00924              00929              00601              00602              00603

00703              00704              00705              00610              00612              00714

00616              00617              00794              00915              00956              00957

00959              00961              00622              00623              00725              00627

00729              00920              00921              00979              00982              00983

00985              00986              00987              00962              00736              00735

00935              00638              00739              00769              00782              00907

00783              00780              00926              00646              00647              00738

00650              00934              00652              00653              00784              00656

00965              00966              00967              00968              00969              00970

00971              00778              00659              00917              00660              00791

00662              00913              00664              00795              00777              00667

00669              00670              00771               00772              00911              00773

00674              00909              00606              00707              00680              00715

00676              00687              00718              00719              00720              00723

00624              00716              00717              00728              00730              00731

00734              00740              00741              00678              00677              00745

00925              00926              00927              00637              00688              00952

00751              00690              00683              00685              00757              00907

00909              00911              00912              00913              00953              00949

00976              00641              00692              00693              00901              00765

00766              00767              00698

 

EXCEPTION:  There is no pre-approved boarding in ANY gated community within these zip code areas.

 

PHILADELPHIA Homeownership Center

 

Connecticut    

Boarding pre‑approved in the following zip codes areas for the cities of:

 

Bridgeport:       06601  06604  06605  06606  06607  06608  06610  06611

                        06612  06614  06615  06650  06673  06699

New Haven:     06501  06502  06503  06504  06505  06506  06507  06508 

                        06509  06510  06511  06512  06513  06514  06515  06516

                        06517  06518  06519  06520  06521  06524  06525  06530 

                        06531

 

Massachusetts

Boarding pre‑approved for the following zip code areas:

 

Boston: 02108, 02109, 02110, 02118, 02119, 02120, 02121, 02122,

            02124, 02125, 02126, 02127, 02128, 02130, 02131, 02136

Brocton:           02401, 02402

Lawrence:        01840, 01841, 01842, 01843, 01845

Lynn:                01902, 01903, 01904, 01905

 

New Jersey  

Boarding is pre-approved for the following zip code areas for the cities of:

 

Asbury Park:    07712

East Orange:     07017  07018  07019

Elizabeth:          07201  07202  07206  07208

Irvington:          07111

Jersey City:       07302  07304  07305  07306  07307  09308  07309  07310 

07311  07395  07399

Long Branch:    07740

Newark:           07101  07102  07103  07104  07105  07106  07107  07108 

                        07112  07114  07175  07182  07184  07188  07189  07191

                        07192  07193  07194  07195  07197  07198  07199

New Brunswick:           08901  08902  08903  09804  08905  08906  08922

                                    08933  08988  08989

Patterson:         07501  07502  07503  07504  07505  07506  07507  07508 

07509  07510  07511  07512  07513  07514  07522  07524 

07533  07538  07543  07544

Plainfield:          07060  07061  07062  07063  07069

 

Boarding is pre-approved for the following zip code areas:

 

08016 08066              08096        08618                    08608

08101 08102              08103        08104                    08105     

08232  08609              08610        08611                    08611

08312  08302 (Bridgeton only)      08360 (Vineland only)

08401  08406 (Ventnor only)         08110 (Pennsauken only)

08600  08332 (Mellville only)         08650 (Trenton only)

 

New York, New York   

Board all properties within the city limits of the five boroughs in New York City without pre-approval with the exception of Dutchess, Putnam, and Rockland Counties.

 

Rhode Island

Boarding is pre‑approved for the following zip code areas in the cities of:

 

Providence:           05901    02902    02903    02904    02905    02906    02907

                              02908    02909    02910    02911    02912    02918    02919

                              02940

Cranston:               02823    02905    02907    02910    02920    02921

 

Pennsylvania

Boarding is pre‑approved for the following zip codes.

 

17509              17512              17516              17517              17518              17527

17532              17536              17547              17550              17560              17563

17565              18101              18102              18103              18115              18117

19013              19023              19320              19335              19380              19401

19464

 

SANTA ANA Homeownership Center

 

Long Beach, California

Properties should be secured with window screens and security doors only.  Do not use plywood boarding material to secure window openings.  See diagrams and specifications on pages 30-31.